Private Club Governance Systems
Capital requests, risk review, board preparation, approvals, and decision history in one controlled workflow.
ClubGov workflow highlights
- Capital intake
- Scored
- Risk matrix
- 3×3
- Document controls
- 4 tiers
- Decisions and votes
- Recorded
Capital requests should not live in email chains and spreadsheets.
Privacy exposure grows quietly in the background. Audit trails are retrospective at best. Every department uses a different yardstick — and “we think it's high risk”doesn't survive scrutiny.
- Email-chain decisions
- Shared-drive sprawl
- Inconsistent scoring
- Verbal risk assessments
- Retrospective audit logs
- Quietly growing PII exposure
ClubGov combines scored capital requests, a club-configured risk matrix, draft board memos, and a recorded decision path. Human reviewers remain responsible for the analysis and vote.
Workflow capabilities
Configurable 3×3 Risk Matrix
Probability × consequence scoring configured to the club's approved policy and available to support an ISO 31000-informed risk discussion.
Normalized Capital Scoring
Rate requests on urgency, financial impact, member impact, risk reduction, and feasibility using a common club-approved scale.
Board Memo Drafts
Prepare executive summaries, financial sections, risk notes, governance checklists, and motion text for human review.
Document Processing Controls
Set processing rules by document sensitivity and validate them against the club's privacy and data-handling requirements.
Recorded Decision History
Configured events, decisions, votes, and status changes can be retained in one history instead of a separate manual log.
Configurable Review Flags
Maintain review prompts for items such as refrigerant transitions, health-certification dates, and privacy checks. Qualified reviewers confirm applicability and deadlines.
Scored intake and plotted risk
Capital requests use a common score and a configurable 3×3 risk matrix. The model can support an ISO 31000-informed discussion, but the club's approved policy and qualified reviewers determine the final classification and action.
Risk Classification Grid
Club-configured model| Consequence ↓ Probability → | High | Med | Low |
|---|---|---|---|
| High | CriticalRC1 | HighRC2 | MediumRC3 |
| Med | HighRC2 | MediumRC3Pool pump and filtration example | LowRC4 |
| Low | MediumRC3 | LowRC4 | LowRC4 |
Capital Requests · Q4
shared scoring scaleThree capital requests reviewed and voted in a single sitting — not distributed across multiple agendas.
Document processing follows club policy
Each sensitivity tier has its own processing rule. Internal and confidential documents require opt-in; restricted documents remain off. The club approves the production policy.
Classification controls do not by themselves guarantee security or compliance. Authentication, authorization, hosting, retention, processing providers, and legal requirements must be validated for each deployment.
Controlled and reviewable
Document-Level Controls
Faster Decisions
Defensible Records
Less Manual Assembly
One subscription.
A shared governance workflow configured for board and committee roles.
- Scored capital intake
- Configurable 3×3 risk matrix
- Board memo drafts
- Document-level processing controls
- Recorded decision history
- Configurable review-flag library
- Decision & vote ledger
- Board and committee seat access
Configured for your committees, your charter.
Start with configurable governance patterns, then define committee structures, motion templates, scoring weights, review-flag libraries, and privacy classifications. The implementation plan, hosting model, and validation work are scoped with each club before launch.
Schedule a private governance review.
We'll walk the platform with your General Manager and Board Chair, score a sample capital request, and map privacy tiers to your club's classifications.